Executive Personal Assistant

**Hard Skills:**

- Advanced calendar and travel management (Concur, TripIt)

- Digital document management and CRM integration (Salesforce, SharePoint)

- Meeting coordination & minute-taking

- Budget tracking & expense reporting (Concur, Expensify)

- Project coordination & event planning

- Data analysis & presentation (Excel, PowerPoint, Tableau)

**Soft Skills:**

- Superior organizational and multitasking capabilities

- Discretion and confidentiality

- Strong interpersonal and communication skills

- Problem-solving and critical thinking

- Adaptability in dynamic environments

*Senior Executive Assistant | TechNova Solutions, New York, NY*

June 2022 – Present

- Provide executive support to CTO and COO, handling 5+ complex schedules, prioritizing high-impact meetings and strategic engagements.

- Enhanced travel logistics, incorporating virtual conferencing, reducing planning time by 30%, while maintaining seamless itinerary execution.

- Lead the digitization of document workflows, increasing retrieval efficiency by 40%, and supported remote collaboration across departments.

- Managed quarterly executive off-site events, including vendor negotiations, logistics, and post-event reporting.

*Executive Personal Assistant | GreenPark Financial, Chicago, IL*

August 2018 – May 2022

- Supported the CEO and executive team by coordinating international travel, managing sensitive correspondence, and maintaining confidentiality.

- Implemented an electronic filing system to improve document retrieval and reduce administrative overhead.

- Organized quarterly board meetings, preparing agendas, reports, and follow-up action items, contributing to smoother governance processes.

- Guided onboarding for new executive assistants, establishing best practices and improving team onboarding time by 25%.

*Administrative Coordinator | BrightPath Consulting, San Francisco, CA*

June 2015 – July 2018

- Managed executive calendars, scheduled client meetings, and coordinated company-wide corporate events.

- Facilitated communication between internal teams and external partners, ensuring timely information flow.

- Supported project managers with documentation, data entry, and progress tracking, enhancing project delivery timelines.

**Bachelor of Arts in Communications**

University of California, Berkeley | 2011 – 2015

- Certified Administrative Professional (CAP) – International Association of Administrative Professionals, 2023

- Advanced Business Communication Certificate – Dale Carnegie, 2024

- Digital Data Management & Security Certification – Coursera, 2022

- **Digital Workflow Optimization Initiative (2023):** Led a cross-department project to implement a unified document management system, improving retrieval time and reducing paper usage by 50%.

- **Executive Wellness Program Coordination (2024):** Managed a comprehensive wellness initiative for C-suite staff, integrating mental health resources and fitness services, resulting in improved employee wellbeing reports.

- English (Native)

- Spanish (Fluent)