Special Events Coordinator

**Hard Skills:**

- Event Planning & Strategy

- Budget Management & Cost Optimization

- Vendor & Stakeholder Negotiation

- Venue Selection & Booking

- Contract Management

- Audience Engagement & Experience Design

- Risk Management & Compliance

- Digital Event Platforms (Eventbrite, Hopin, Cvent)

- Data Analytics & Post-Event Reporting

**Soft Skills:**

- Project Management & Organization

- Excellent Communication & Interpersonal Skills

- Creative Problem-Solving

- Leadership & Team Collaboration

- Adaptability & Resilience

- Customer-Focused Approach

- Multitasking & Prioritization

- Innovative Thinking

*Senior Events Coordinator | Liberty Events & Weddings, New York, NY*

June 2022 – Present

- Spearheaded planning and execution of over 50 corporate and private events annually, with budgets ranging from $10K to $250K.

- Developed comprehensive event logistics plans combining onsite management with digital integrations, resulting in a 20% increase in client satisfaction scores.

- Negotiated vendor contracts, saving clients an average of 15% per event on venue, catering, and entertainment services.

- Led a team of 8 event staff and interns, ensuring seamless coordination from concept to wrap-up.

- Implemented sustainability protocols that reduced waste by 30%, earning the company a green certification.

*Event Coordinator | Spectrum Event Planners, Brooklyn, NY*

March 2018 – May 2022

- Managed multiple concurrent events including product launches, galas, and community festivals, overseeing logistics, attendee experience, and vendor relationships.

- Integrated augmented reality (AR) interactions into event marketing, boosting attendee engagement by 35%.

- Developed proprietary checklists and timelines that streamlined event setup, reducing preparation time by 25%.

- Facilitated remote and hybrid events during pandemic restrictions, utilizing platforms like Hopin and Zoom to maintain audience participation and engagement.

*Assistant Event Coordinator | Urban Cultural Events, Queens, NY*

June 2015 – February 2018

- Supported senior planners in developing event themes, securing permits, and coordinating event-day operations for city-sponsored festivals.

- Managed social media promotions and live coverage, increasing attendee numbers by 10% year-over-year.

- Conducted post-event surveys and reports, providing data-driven insights to improve future programming.

**Bachelor of Arts in Hospitality and Event Management**

New York University, New York, NY

*Graduated: 2015*

- Certified Meeting Professional (CMP) – Events Industry Council, 2023

- Certified Professional in Supply Management (CPSM) – ISM, 2024

- Sustainability in Events certificate – Green Business Bureau, 2022

**EcoFest 2024 — National Urban Environmental Celebration**

- Led a team to organize a city-wide eco-awareness festival with 10,000+ attendees. Integrated eco-friendly vendors, waste reduction initiatives, and digital ticketing, resulting in the event receiving recognition for sustainability excellence.

Virtual Gala Series 2023

- Coordinated a series of hybrid fundraising galas using Cvent and Hopin, increasing donor participation by 50% and raising over $2 million in total donations.

- Cvent, Eventbrite, Hopin, Zoom, Microsoft Teams

- Adobe Creative Suite (Photoshop, InDesign)

- Asana, Trello, Smartsheet (Project Management)

- Social Media Platforms (Instagram, Facebook, LinkedIn)

- English (Native)

- Spanish (Fluent)