How to Email a Hiring Manager: 5 Proven Templates for 2026
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3 Rules for Emailing Hiring Managers in 2026
Rule 1: Do Your Research First
Find the hiring manager's name and email through LinkedIn, company website, or industry connections. Generic emails to "Hiring Manager" get deleted. Show you've done your homework.
Rule 2: Lead with Value, Not Need
Don't start with "I'm looking for a job." Instead, reference a specific company achievement and explain how your experience aligns with their goals. Make it about them first.
Rule 3: Keep it Short and Actionable
Hiring managers are busy. Keep your email under 200 words and include a clear next step: "I'd love to discuss how I can contribute to your team."
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